Healthcare data analytics involves collecting, processing, and analyzing data from your various systems (EHR, billing, scheduling) to gain insights that improve patient care and practice operations. This includes tracking metrics like patient volume, referral patterns, financial performance, and clinical outcomes to make better decisions.
No technical knowledge is required. We handle all the complex technical work, including data extraction, processing, and visualization. Your team receives easy-to-use dashboards and reports with comprehensive training. We design everything to be intuitive for healthcare professionals, not data scientists.
While EHRs provide basic reporting, they often have limitations:
Reports are often rigid and can't be customized to your specific needs
Data from different systems (billing, scheduling, patient satisfaction) isn't integrated
Advanced analytics, like predictive modeling or trend analysis, aren't available
Visualizations are basic and difficult to interpret quickly
Our analytics combine data from all your systems, provide customizable dashboards, and include advanced analytics capabilities.
We specialize in small to medium healthcare practices, typically with 1-20 providers. This includes:
Solo practitioners
Small group practices
Specialty clinics
Urgent care centers
Multi-location practices
Our solutions are specifically designed and priced for practices that don't have large IT departments or data teams.
We use industry-leading tools selected based on your needs:
Tableau: For interactive visual dashboards
Power BI: For Microsoft-integrated environments
Python: For advanced analytics and automation
R: For statistical analysis and modeling
SQL: For data processing and transformation
Custom web applications: When specific functionality is needed
No. Our implementation is designed to be non-disruptive:
No downtime for your systems
Data extraction happens in the background
Training scheduled at your convenience
Gradual rollout to ensure smooth adoption
No changes to existing workflows required
Common valuable insights include:
Peak demand times for better scheduling
Most profitable service lines and procedures
Referral sources with the highest conversion rates
Provider productivity variations and causes
Patient flow bottlenecks and solutions
Payer performance comparisons
No-show patterns for targeted interventions
Our services are priced based on project scope and complexity:
Basic Analytics Projects: Starting at $500 (simple reports, analysis, or forecasting)
Standard Dashboard Solutions: $2,000 - $5,000 (most common)
Comprehensive Analytics Platforms: $5,000 - $10,000
Enterprise/Multi-location: $10,000+ (custom pricing)
Monthly Support: $250 - $1,000 depending on needs
After initial implementation, ongoing costs may include:
Optional monthly support and updates ($250-$1,000)
Dashboard hosting (often included)
Annual software licenses if using tools like Tableau
Additional development for new features
While results vary, typical improvements include:
10-25% reduction in no-show rates through better scheduling analytics
15-30% improvement in collection rates via payer analysis
20-40% increase in referral conversion through tracking
5-10% overall revenue increase from optimization
20-50% time savings on manual reporting
Most practices see positive ROI within 3-6 months.
In most cases, no. We typically host dashboards and provide access through web browsers. Some options:
Cloud-hosted dashboards (no software needed)
Viewer licenses for tools like Tableau (lower cost)
Embedded analytics in your existing systems
PDF reports if interactive dashboards aren't needed
We'll recommend the most cost-effective approach for your needs.
Typical project timelines:
Basic Analytics: 1-2 weeks
Standard Dashboards: 3-4 weeks
Comprehensive Solutions: 6-8 weeks
Complex Multi-system Integration: 8-12 weeks
You'll start seeing initial insights within the first 2 weeks for most projects.
Timeline for different improvements:
Immediate (Week 1): Visibility into current performance
Short-term (Month 1): Quick wins from obvious insights
Medium-term (Months 2-3): Process improvements take effect
Long-term (Months 3-6): Full ROI from optimization efforts
Yes, absolutely. Our HIPAA compliance measures include:
Signed Business Associate Agreements (BAAs)
End-to-end encryption for all data transfers
Access controls and audit logging
Regular security assessments
Staff training on HIPAA requirements
Incident response procedures
We take patient privacy and data security extremely seriously.
Access is strictly controlled:
Only assigned Avethan team members working on your project
Your designated staff members
All access is logged and auditable
We never share or sell your data
Data is deleted upon contract termination if requested
Limited access on a need-to-know basis
No offshore data processing
Your involvement is minimal but important:
Initial meeting to understand goals (1-2 hours)
Providing system access credentials
Identifying key stakeholders and metrics
Weekly check-ins during development (30 minutes)
Training sessions for end users (2-4 hours total)
Feedback on initial dashboards
